What is the Role of a Corporate Secretary?

A Corporate Secretary is a required position set forth by state corporation laws and is part of the ‘check and balance’ on board members and offers the board advice and support. While providing the company with advice on the state laws, they are also tasked with ensuring that board members maintain their fiduciary duties to shareholders. 


One way they do this is by accurately recording and maintaining the minutes for the board meetings they usually set up. Corporate secretaries are responsible for ensuring that an adequate number of board meetings are held and that scheduling coincides with the availability of board members. They are required to comply with meeting notices and often are responsible for other logistical arrangements. This is just one of the basic tenets of the position and typically remains a constant between companies. 


Corporate secretaries are essentially a compliance officer for board members, serving as a liaison between the board, officers, and shareholders while maintaining documents that are required to keep the board and company in compliance with regulations. They also direct the activities related to the annual meeting of shareholders and share transfers. As a note, while the corporate secretary does not need to be a lawyer, they need to have sufficient knowledge of corporate and securities law to ensure compliance, so a background in law can be helpful. They should also be as well-versed in the company’s business, understanding it thoroughly to be an effective corporate secretary.


Even though the role of the corporate secretary is dynamic and complex, varying slightly between companies, the basic function of the position can be boiled down to being responsible for providing support to the board, officers, and shareholders on business matters and the laws that apply to them. Whether it is setting up, facilitating, or creating the agenda of a board or annual shareholders meeting, a corporate secretary is an essential and mandatory part of a company’s structure in the modern world of business. 

Meet the KorePartners: Dan Eyman, Meld Valuation

This post is part of a series of short interviews about the companies and faces that are part of the KorePartners Ecosystem*.

We believe that behind every great company there are people, and behind every person, there is a story to tell.

KorePartner: Dan Eyman, Founder and Managing Director of Meld Valuation

Born in: Seattle, USA
Based in: San Francisco, USA

What was your first job?

My first job was washing dishes for $4.00/hour at an Italian restaurant.

How and when did you get involved in the business industry?

I used to be a research scientist. My background is/was in Molecular Biology. Not wanting to pursue a PHD I opted to pursue my MBA and rest is history.

How do you see the SME scene today? In that aspect, is it possible to have an idea of what the next five years will bring?  

I think it is promising. I believe the level of venture and PE funding will level off in the coming years forcing companies to focus more on profitability and core business, while some might debate, I think this is a good shift for the SME market.

What does your company bring to the KorePartners Ecosystem?

We bring focused and tailored valuation services combined with a rigor not seen at other firms, all at a reasonable price.

What is it about the partnership with KoreConX that most aligns with your company strategy

Being of service both professionally and personally is part of our mission. I have seen this resonate across both companies.

*The KorePartners Ecosystem is a group of organizations that follows our governance standards and share with us the same goal: to provide entrepreneurs with the tools they need to grow their business.

Role for Corporate Secretaries in Companies with Equity Crowdfunding?

The Corporate Secretary’s role to date has only been utilized, appreciated and well understood by listed companies and larger private company enterprises. Rules mandate their extensive role in corporate governance.

Small & Medium Enterprises (SMEs) and start-ups however, have not seen the importance of this role in their business and have very little understanding on the value they bring.

Enter the meteoric rise of global #EquityCrowdFunding

The number of private companies seeking #equitycrowdfunding globally will grow to over the coming year to over 2 million. Legislation rising to govern #equitycrowdfunding will universally mandate that private and start-up companies use the need of corporate secretaries to keep minute books current, shares registered and other controls and procedures in place.

To date, private SMEs and start-ups have been restricted in their activities with very little governance or compliance responsibilities. However, if a private company or start-up wants to access #equitycrowdfunding they will need to follow new rules that regulators will put in place to protect investors including comprehensive transparency, governance and compliance requirements.

Private and start-up companies will remain private but with new regulations requirements, notably record keeping. Securities regulators have identified this area as critical. Gone are the days of managing your minute book, corporate records via a simple spread sheet in an email or drop box environment. New tools are needed.

KoreConX Enables the Corporate Secretary

KoreConX is a leader in providing a all-in-0ne business platform for FREE, helping private companies manage complex information assisting them with ever expanding governance and compliance requirements.

Importantly, KoreConX can help corporate secretaries manage corporate records, the capitalization table of private companies and more broadly shareholder expectations.

KoreConX is merely the tool, now we need to get corporate secretaries trained to provide this service to clients in Europe, Asia, South America, Middle East, Canada, Australia, and USA. To that end, KoreConX  is creating a global database of Corporate Secretaries who are seeking additional clients and have an interest in #equity crowdfunding.

If you are a Corporate Secretary or would like to become one click here to register on database and to receive a brief on how your role will expand in the age of #equitycrowdfunding.