AGMs and Private Companies: A Modern Guide to Doing It Right
Why Private Companies Must Embrace the AGM Season with Confidence and Compliance
As AGM season begins, private companies are called to do more than just check a regulatory box. The Annual General Meeting (AGM) is your opportunity to showcase leadership, engage shareholders, and reinforce good governance. In today’s distributed world, where shareholders span cities and continents, a well-run virtual AGM is not just possible — it’s essential.
In this guide, we break down why AGMs matter for private companies, how to prepare step-by-step, and how working with an SEC-registered transfer agent like KoreTransfer USA LLC ensures your AGM is secure, compliant, and seamless.
🧭 Why Should Private Companies Hold AGMs?
✔️ Good Governance & Transparency
AGMs hold leadership accountable and keep shareholders informed. They offer a platform for strategic dialogue, Q&A, and reviewing performance.
✔️ Legal & Regulatory Obligations
In many jurisdictions, AGMs are legally required. With KoreTransfer USA LLC, private companies can confidently meet SEC and corporate law standards.
✔️ Shareholder Trust
Your shareholders want clarity. The AGM is your annual touchpoint to reinforce credibility and align on the road ahead.
🛠 Step-by-Step: Preparing for a Successful AGM
- Partner with KoreTransfer USA LLC
Your SEC-registered transfer agent ensures shareholder records are current, quorum is calculated, and voting systems are set up correctly. - Send an Information Circular
Include agenda, audited financials, resolutions, bios of board nominees, and eVoting instructions. Using the KoreTransfer all-in-one platform - Finalize the Agenda
A clear agenda ensures flow and focus. Common items: financials, elections, auditor reappointments, shareholder questions. - Appoint a Chairperson and Scrutineer
The chair leads. The scrivener records minutes. Both are essential. Work with KoreTransfer to be your scrutineer. - Enable Online Participation and eVoting
With KoreTransfer, you can offer secure authentication, real-time voting, proxy tracking, and remote shareholder engagement — all digitally.
🔐 Why Technology is Imperative
- Security: Prevents unauthorized access or manipulation
- Transparency: Tracks participation and results in real-time
- Compliance: Meets regulatory and fiduciary obligations
- Participation: Allows all shareholders, no matter their location, to join and vote
📄 After the Meeting: Minutes and Follow-Up
Your scrivener records attendance, resolutions, and Q&A. Minutes should be shared with shareholders and added to your corporate records. Resolutions passed (e.g., director appointments) must be formally registered — KoreTransfer will assist in updating shareholder ledgers and regulatory filings.
🤝 Why KoreTransfer USA LLC is the Right Partner
- Real-Time Shareholder Record Accuracy
- Compliance-First Framework (SEC Registered)
- Integrated Voting & AGM Technology
- Advisory Support Before, During & After
From setup to post-meeting reporting, KoreTransfer makes AGMs secure, smooth, and successful.
💡 Final Thought: AGMs Are More Than a Formality
They’re a moment of connection, accountability, and vision-sharing. With the right partner and preparation, your AGM can go from obligation to opportunity.
📩 Contact KoreTransfer USA LLC today to make your AGM season seamless, secure, and shareholder-ready.
